Systems
Every gift and signup in your CRM, without anyone retyping it.
We connect your website, donations, memberships, events and CRM so records move on their own. Built for nonprofits and small businesses whose data lives in too many places, and kept running after launch.
Running now at Upstate International, Not One More Alabama and JBM & Associates.
What changes
What a connected system does for your staff
1 entry instead of 2
Staff at Not One More Alabama publish an event in GiveButter once. It appears on the website, and gifts and registrations reach Little Green Light without a second entry.
4 tools replaced by 1
Upstate International's members, classes and donors lived in four tools that didn't agree. UI Engine now runs memberships, classes, events and payments in one place.
3 sites, 1 fix
JBM's three boat show sites run from one plugin. A fix or a new feature reaches Charleston, Columbia and Savannah at the same time.
Failed sends get retried
Payments go to Little Green Light through a queue that retries, so a slow connection doesn't quietly drop a record.
An example
Three boat shows, one plugin.
JBM & Associates runs the Charleston, Columbia, and Savannah boat shows. All three sites run on one custom plugin, and the show team edits them without us.
- Three show websites
- JBM show plugin (hub)
- Exhibitor directory
- Schedules and show data
Enter it once. Every tool that needs it gets it.
Proof
Systems we've built
- JBM & AssociatesThe Charleston, Columbia and Savannah boat show websites, rebuilt on one custom WordPress plugin with exhibitor directories, schedules and live show data.
- Not One More AlabamaA WordPress rebuild of a Weebly site, with an events calendar fed by GiveButter and a sync that sends gifts and registrations to Little Green Light.
- Upstate InternationalUI Engine, a member portal and staff dashboard we built to replace WooCommerce and CourseStorm. It runs Upstate International's memberships, classes and events, and sends every payment to Little Green Light.
- All work
Andrew was great to work with! He communicated clearly throughout the process, was always responsive, and made everything easy from start to finish. He also has a keen eye for detail as well as design.
How it works
How it works
Call
We talk through what's broken, what you've tried, and who will run the result.
Written scope
You get a scope that says what we'll build, what we won't, and what it costs, before any work starts.
Build and hand over
You see it working along the way. Your staff learns to run it, and we stay on call after launch.
Questions
What people ask before a systems project
What does a systems project cost?
We quote each project based on what it needs to do. A website rebuild and a custom membership system are different jobs. Tell us your budget range and we'll say whether the scope fits, or what a smaller first phase could cover. You'll have a written price before work begins.
Do we have to replace our CRM?
Usually not. We connect the tools you already use and keep your CRM as the place records live. At Upstate International and Not One More Alabama, Little Green Light stayed.
Can't we just use Zapier?
Sometimes, and if a Zapier or Make recipe will do the job, we'll tell you on the first call. We build custom when the rules get too specific: matching a gift to the right donor, retrying a failed send, or running three sites from one setup.
Which tools do you work with?
Recent projects connect WordPress, GiveButter, Stripe and Little Green Light, and replaced WooCommerce and CourseStorm. If a tool has an API or a reliable export, we can usually work with it.
What happens when a sync fails?
It goes through a queue that tries again instead of giving up, so one bad connection doesn't lose a payment or a registration.
Will our staff be able to run it?
Yes. Every system ships with training and written instructions. JBM's show team edits all three show sites themselves, guided by a Getting Started page inside the admin.
What if you're not available?
You work directly with Andrew. The system comes with documentation and staff training. If you need guaranteed response times or cover while Andrew is away, bring that up before the project starts so the support arrangement can be agreed in writing.
How long does it take?
It depends on how many tools are involved. Your written scope includes dates before work starts, and you see it working along the way.
Tell us which tools aren't talking.
Tell us what you need and who's going to use it. We'll talk through the scope, budget and next steps with you.